Terms and Conditions of WAMM 2019

Acceptance of General Terms

Those wishing to participate as a partner or exhibitor unreservedly accept, and undertake to comply with these general terms. The event organiser reserves the right to give notice should any new provisions, circumstances or changes in the interest of the event occur.

Letter of Commitment

If you would like to be a partner or exhibitor, please complete and return the relevant booking / application form(s) ensuring that you indicate you have read and agree to the WAMM 2019 terms and conditions. Upon receipt of the completed booking form, Conference Partners Ltd will then proceed to issue your company the necessary invoice with full payment instructions.

Cancellation of WAMM 2019

It is mutually agreed that in the event of total or partial cancellation of the meeting due to re, strike, natural disaster (either threatened or actual), government regulations or causes which would prevent its scheduled opening or continuance, this agreement will be terminated immediately, and WAMM 2019 shall determine an equitable basis for the refund of a portion of the partnership item(s) purchased, after due consideration of expenditures and commitments already made. Under no circumstances is WAMM 2019 responsible for any exhibitor’s expenses (such as travel, lodging, or exhibit shipping), or any other incidental or consequential damages.

Payment Terms/Payment Policy

All prices are quoted exclusive of VAT, unless otherwise stated. Partners and exhibitors will be invoiced as follows:
100% of package will be invoiced on receipt of application. All payments must be made in EURO. If a partner/exhibitor pays registration fees for invited participants, these fees cannot be offset against the partnership/exhibition amount; this applies to all categories of partners. Registration fees must be paid separately in all cases. The sponsor/exhibitor’s logo and company biography will not be included on any promotional materials until full payment is received.

Cancellation Policy

Cancellations and changes to your original booking must be made in writing to Conference Partners Ltd. For cancellations made: Cancellation received in writing to: colm@conferencepartners.ie received before the 13 July 2019 will incur a cancellation fee of 40%.
Cancellation received in writing to: colm@conferencepartners.ie received after the 13 July 2019 will incur a cancellation fee of 100%.

Unscheduled Meetings and Events

During WAMM 2019, no participant, partner or exhibitor may organise, attend or favour meetings, gatherings or any other events, relating to the topics covered by the conference, which shall not have been reported to, and approved by, the organising committee beforehand. Exhibitors will be required to ensure that their stands are staffed during the opening hours of the exhibition and must not dismantle their stands before the published closing time.

Product Disclaimer

WAMM 2019 does not, in any manner, endorse any of the products or services related to the exhibitions which have been accepted for display during the meeting.

WAMM 2019 Logo

Exhibitors and partners are permitted to use the WAMM 2019 logo which can be obtained from the organisers upon request.

Security and Insurance

The Organisers will not be held responsible for any loss or damage to exhibitor’s goods and exhibitors are reminded that they should undertake the arrangement a public liability insurance policy providing cover for any/ all loss/ damage caused to third parties for which it is liable (including all regular and temporary staff). The policy shall include a ‘rental risks’ clause to cover loss, theft, damage to all/any equipment that it is the custodian. Upon request, the organiser will be provided with copies of such policies.

Health and Safety at Work Regulations

It is the responsibility of the exhibitor to ensure that his contractor, employees, displays and exhibits comply with the latest legislation regarding Health and Safety at Work regulations.

Damage

Partners and exhibitors shall leave the shell scheme and hired equipment in the same good condition that it was found in and will be liable for any damage caused as a result of their facilities and decoration.

Distribution of Materials

Any distribution of advertising materials, corporate leaflets, invitations offers may only be carried out from the exhibitors stand or within the pre-reserved meeting room. Please seek approval prior to handing out any consumable products.

Intellectual Property

Unless otherwise provided for in writing, the copyright and other intellectual property rights held over all the organiser’s offers, publications and other products or services shall remain its property. Any rights which may be granted by the organiser are destined for the participant’s sole use and may not be assigned, transferred or granted under sub-licences without the organiser’s prior agreement. Granted rights shall be non-exclusive. The participant shall not acquire any intellectual property right over the services and products offered by the organiser.

Trademarks and Logos

The partners and exhibitors shall be personally responsible for any authorisations relating to copyright or related rights, originating from the elements of any nature whatsoever which it provides or uses during the event. It shall hold the organiser harmless as regards any action in this respect. Moreover, the participant hereby expressly authorises the organiser to use the candidate’s trademarks and logos within the strict framework of the event for its organisation and promotion.

Third Party Suppliers

By agreeing to partner/ exhibit at WAMM 2019, you are also agreeing to allow us to share your contact information with our third-party suppliers for stand and sponsorship fulfilment requirements. These suppliers will only contact you with items that are relevant to your stand/sponsorship.

General Data Protection Regulation

The Exhibitor shall comply with all applicable requirements of General Data Protection Regulation (EU) 2016/679) in its collection, use, processing and storage of personal data from attendees at the Event or otherwise. The parties acknowledge that, in respect of such personal data, for the purposes of the GDPR, the Exhibitor is the Data Controller. Without prejudice to the generality of this clause, the Exhibitor shall ensure that it has all necessary appropriate consents and notices in place.

The Exhibitor warrants and guarantees that it understands and is compliant with all GDPR

The Exhibitor warrants and guarantees that it understands and is compliant with all GDPR• The Exhibitor agrees to indemnify and hold harmless the Organiser against all expenses, costs, claims, losses and liabilities incurred by the Organiser or for which the Organiser may become liable due to any failure by the Exhibitor to comply with GDPR Laws including without limitation, due to any failure by the Exhibitor to implement and maintain appropriate technical and organisational measures to protect Personal Data against accidental, unauthorised or unlawful destruction, loss, alteration, disclosure or access.

The Exhibitor shall promptly notify the Organiser if it suspects or becomes aware of any Personal Data Breach in respect of any Personal Data which has been collected by or on behalf of the Organiser.

Contact information

Colm O’Grady

WAMM2019 Commercial and Sponsorship Director

Mobile: +353 87 22 33 477

Tel: +353 1 296 7254

Email:  colm@conferencepartners.ie

Web:  www.conferencepartners.ie

Jess Collins

Sponsorship and Exhibition Sales Executive

Mobile: +353 (0)87 642 3055

Tel: +353 1 299 1252

Email: jess.collins@conferencepartners.com

Web: www.conferencepartners.ie

 

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